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Our Constitution

Name:​

 

The official name of the Club is Corofin Harps Schoolboys & Girls Football Club.​

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Colours:​

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The club colours are red and white.​

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Objectives:​

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i. The objectives of the club shall be to provide facilities to promote the game of Association Football to arrange football matches and provide training for all of the playing members of the club and community participating in the game in Corofin & Surrounding areas.


ii. The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.

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Rules and regulations:

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i. The Club shall have the status of an Affiliated Member Club of The Football Association of Ireland.


ii. The Club will abide by The Football Association of Ireland’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.​​

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Membership:

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Membership is open to all and shall consist of the following categories:


i. Administrative members (Executive Committee Members, Associate Members, Non Playing Managers, Assistant Managers and Coaches).

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Juvenile Members (Schoolboys & Girls up to 16 years).


ii. Player Members shall pay Membership fees as fixed at each Annual General Meeting. The Club in General Meeting may also require Members to contribute to the funds of the Club by way of a special levy.


iii. All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club. They will also be required to conduct themselves in accordance with the Club's ethical framework and the bye-laws as to discipline set out therein.


iv. Any person seeking to join the Club shall submit an application in writing to the Executive Committee.


v. Members shall be admitted by the Executive Committee. Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation or gender.


vi. The Secretary shall keep a Membership Register. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register. 

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vii. Membership of the Club is open to those that accept the aims and ideals of the Club. The Committee shall have the power to refuse to accept the application of anyone if, in the opinion of the Committee, such persons/person's parents/person's guardians previous behaviour/misconduct warrants such a refusal. The Club shall comply at all times with the Principles of Natural Justice in any investigation.

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viii. All prospective members must agree to abide by the rules.

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ix. All members must be paid in full or have an Active Phased Payment Method in place to take part in training and scheduled matches.

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x. Any arrears of membership fees must be paid in full prior to membership being renewed.

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* Any application form for membership should contain a clause whereby the applicant consents for the purpose of the Data Protection Act, to the Club holding and processing the data on the form for the purposes of the Club. *

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Our Committee:

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The Club Committee shall consist of the following Club Officers: 


Chairperson, Secretary, plus up to 5 other members, elected at an Annual General Meeting.

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i. The Officers of the Club who shall be honorary (non-paid) shall be the Chairperson and Secretary.

All Committee members must be members of the Club.


ii. Committee Members shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time.


iii. The Club Committee shall be responsible for the management of all the affairs of the Club.


iv. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie.


v. The quorum for the transaction of business of the Club Committee shall be three.


vi. Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.


vii. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.


vii. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.


x. The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

General meetings:

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i. The Club shall hold an Annual General Meeting in the month of November to:

 

• Approve the minutes of the previous year’s AGM.

• Receive reports from the Chairperson and Secretary.

• Receive a report from the Treasurers and approve the Annual Accounts.

• Elect the Executive Committee.

• Fix the subscription for the ensuing year.

• Consider changes to the Constitution.

• Review and consider any Rules.

• Deal with other relevant business.

 

ii. Nominations for election of members as Club Officers shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

 

iii. A Special General Meeting (SGM) may be called at any time by the majority of the Committee. 10% of the Club Members may also call such a meeting. The meeting must take place within 21 days of the Secretary receiving notice of the request. Business at an SGM may be any business that may be transacted at an AGM.

 

iv. The Secretary shall send to each member notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

 

v. The quorum for a General Meeting shall be 6.

 

vi. The Secretary or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

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​​Finance and accounts:

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i. The financial year shall run from January to December each year.

 

ii. The Treasurers shall be responsible for the preparation of Annual Accounts of the Club.

 

iii. The Accounts shall be certified by an appropriate independent person elected annually at the Annual General Meeting. (Ensure that the AGM date leaves sufficient time for certification of the Accounts).

An independent Auditor is essential to protect the interests of the Club’s members. The Auditor should be a reasonably independent person and may be a Club member with a knowledge of accountancy and who is not a member of the Executive Committee.

 

iv. All monies drawn against the Club’s funds shall be recorded by both Treasurers and all Bank Statements shall issue directly to the Chairperson.

 

v. All members of the Club shall be jointly responsible for the financial liabilities of the Club.

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​​Club teams:

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At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a report on the activities of the team. One person may hold a position in no more than two teams at any time.

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Dissolution:

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i. The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Club's facilities or to carry out the objects of the Association to which it is affiliated. No profit or surplus will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club.

 

ii. If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a general meeting or in the absence of such a resolution (or that the extent to which it cannot be given effect) to the Association to which the club is affiliated.

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Club rules:

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​These rules ("Club Rules") form a binding agreement between each member of the club.

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  • The Club does not accept liability for any loss incurred or injury sustained by participating members.

  • A levy is to be paid by each selected player to cover referees expenses.

  • The Club will pay any fines imposed on its members but the members may be required to reimburse the Club.

  • The appointment of a Captain is the responsibility of a Manager(s).

  • The Executive committee shall have the power to investigate any matter and to expel, suspend, warn, fine or disqualify members/parents/guardians/other users from Club activities or the premises for breach of the Club's Constitution, our Codes of Good Practice and/or Rules. The Club shall comply at all times with the Principles of Natural Justice in any investigation.

  • The Committee shall have power to fill any casual vacancy which may occur in any position in the Club.

  • Only fully paid-up members are entitled to vote at meetings. The effective date for membership of the Club shall run from the date of the A.G.M. to the date of the A.G.M. of the next year.

  • Corofin Harps Schoolboys & Girls Football Club is fully committed to safeguarding the well being of its members. Every individual in the Club should, at all times, show respect and understanding for their rights, safety and welfare, and conduct themselves in a way that reflects the principles of Corofin Harps Schoolboys & Girls Football Club and the guidelines contained in the Code of Ethics and Policy Guidelines, Corofin Harps Schoolboys & Girls Football Club.

  • The Committee shall have the power to deal, as it sees fit, with any matter concerning the Club not otherwise mentioned within these aforementioned rules.

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